Advisory firms given more details on how examiners want systems protected from hackers
Financial advisory firms are getting more advice from federal regulators on steps they should be taking to protect their information systems from hackers.
Advisory firms need to do a better job of following their stated cybersecurity policies and they should correct all the vulnerabilities that periodic tests reveal, according to results from a new round of cybersecurity examinations by staff at the Securities and Exchange Commission.
Advisers also need to do a better job of keeping the firm's security patches up-to-date, the new SEC exam risk alert said. It contained findings from 75 cybersecurity exams of advisory firms, broker dealers and funds conducted from September 2015 through June 2016.
"The staff observed that a few of the firms had a significant number of system patches, that according to the firms, included critical security updates that had not yet been installed," the staff of the Office of Compliance Inspections and Examinations wrote.
The importance of timely installation of security patches was highlighted earlier this year when the "WannaCry" ransomware attack hit more than 200,000 computers in 150 countries, encrypting computers and demanding $300 to release each computer. The malware spread through a bug in an old Windows version that Microsoft had issued a "critical" patch to fix two months earlier.
The attack in May was especially damaging because it had a mechanism to spread through the network, infecting other computers that hadn't been updated. The SEC issued an alert specific to the issue of ransomware soon after the massive hack.
Another area where firms should improve is in maintaining response plans for addressing data breaches and letting clients know about material events. Less than two-thirds of advisers have these plans in place, the alert said.
The SEC alert also said broker-dealers were not doing as good a job as advisers and funds at having formal procedures for verifying customers' identities when clients request electronic transfers.
Federal regulators generally have been less prescriptive than some states when it comes to giving financial services firms detailed requirements for protecting their systems from attacks. Colorado recently implemented new rules requiring annual assessments, use of secure email, including digital signatures and encryption, and New York also has set specific rules for financial institutions.
"The SEC hasn't been very specific about what it wants firms to do on cybersecurity," said Justin Kapahi, vice president for solutions and security at External IT. "I think we'll see a lot more states follow Colorado's lead."
In the new alert, the SEC said the firms with robust cybersecurity protections reviewed the effectiveness of their security solutions with penetration tests, tracked access rights of employees, had formal patch management policies, made training mandatory, and established data access controls for mobile devices that used passwords and software that encrypted communications, among other steps. MORE