Based on what we see happening in the RIA industry, we expect 20% of financial advisory firms will have some type of security breach from an outsider this year. With investor protections as their foremost concern, no wonder regulators are asking independent registered investment advisors (RIAs): how ready are you for a security breach?
Cybersecurity readiness encompasses a firm's plan for prevention, investor protection and breach management. At its best, cybersecurity management is a three-legged stool, with equal attention and care given to technology, policies and people for optimal results.
Technology: The Starting Point
Cybersecurity management starts with having the right technology in place to prevent or sidestep disaster. Regulators want to see the kinds of firewall protections RIAs have in place, the usage of passwords and encryption, and whether advisors are using tools like multifactor authentification.
Technologies like firewall hardware and software, antivirus, anti-spam, content filtering, malware software and the like are foundational and mandatory. They identify issues based on what is already known about cybercrime and hacks — including ransomware — and have a huge role to play in prevention.
RIAs should minimize the number of passwords that employees need and consider using password vaults to help them do so. There should be encryption technology in place for email communications and file access. Firms that use cloud-based document vaults for file sharing with clients should take a multi-factor approach by encrypting files prior to putting them in a cloud vault.
Mobile devices used for business purposes, including phones, laptops and tablets, need to be secure and "dumbed down" with limited access points into the firm in the event the device is lost or stolen. The alternative — an older, but nevertheless well-tested option — is to have a policy requiring users to have separate devices for their own personal use, and not for the business of the firm or its clients. MORE